Executive Secretary

KKL JNF Hungary and Central Europe is looking for a competent Executive Secretary to support high-ranking
officials in our organisation.
You will be the one to organise and maintain the executive’s schedule and assist them by performing a variety of
administrative tasks.
Must be professional, with great time-management and multitasking abilities.
The goal is to contribute to the efficiency of the overall operations by ensuring all assigned administrative duties
are carried on timely and efficiently.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Fluent English and Hungarian
• Proven experience as executive secretary
• Proficient in MS Office and “back-office” software
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
  • Location: Budapest, District 5
  • Working hours: 8.00-17.00.
  • Weekly working time: 0 - 20 hours
  • Specialization: General office
  • Required language skills: Hungarian, English
  • Wage: 1750 ft/ hour
  • Identification: #25111
  • Period: permanent labour
  • Job start: After an application with CV
Share with friends