Executive Secretary
KKL JNF Hungary and Central Europe is looking for a competent Executive Secretary to support high-ranking
officials in our organisation.
You will be the one to organise and maintain the executive’s schedule and assist them by performing a variety of
administrative tasks.
Must be professional, with great time-management and multitasking abilities.
The goal is to contribute to the efficiency of the overall operations by ensuring all assigned administrative duties
are carried on timely and efficiently.
officials in our organisation.
You will be the one to organise and maintain the executive’s schedule and assist them by performing a variety of
administrative tasks.
Must be professional, with great time-management and multitasking abilities.
The goal is to contribute to the efficiency of the overall operations by ensuring all assigned administrative duties
are carried on timely and efficiently.
Tasks
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
Expectations
• Fluent English and Hungarian
• Proven experience as executive secretary
• Proficient in MS Office and “back-office” software
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• Proven experience as executive secretary
• Proficient in MS Office and “back-office” software
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field
Particulars
- Location: Budapest, District 5
- Working hours: 8.00-17.00.
- Weekly working time: 0 - 20 hours
- Specialization: General office
- Required language skills: Hungarian, English
- Wage: 1750 ft/ hour
- Identification: #25111
Schedule
- Period: permanent labour
- Job start: After an application with CV